Requisition No: 851655
Agency: Department of Transportation
Working Title: CONTRACT COORDINATOR I - 55004317
Pay Plan: Career Service
Position Number: 55004317
Salary: $51,079.57 - $66,102.97
Posting Closing Date: 04/30/2025
Total Compensation Estimator Tool
State of Florida Department of Transportation
Job Posting Description
292 / Lake City Maintenance
Internal Agency
Only Current Department of Transportation Employees Will Be Considered for This Position
Career Service
Contact Person: Rebecca Buyama
Contact Phone Number: (386) 961-7144
Contact Email Address: Rebecca.Buyama@dot.state.fl.us
Anticipated Hiring Salary: $2,313.89 / Biweekly - $60,161.14 / Annual
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.
Our Mission
The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.
Our Vision
As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.
The Work You Will Do:
Contract Coordinator I, D2-Transportation Operations/District Maintenance/Lake City Maintenance Office
This position oversees and administers maintenance contracts and ensures that the contractors are adhering to the contract. Assisting the Contract Manager, managing inspectors and processing contract invoices are vital for the delivery of a safe, reliable, and efficient transportation system statewide.
The Difference You Will Make:
Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.
How You Will Grow:
FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.
Where You Will Work:
Lake City Operations
710 NW Lake Jeffery Road, Suite #101
Lake City, Florida 32055
Annual Salary Range:
$51,079.57 - $66,102.97
Your Specific Responsibilities:
Oversees contractor activities on maintenance contracts to assure that the contract documents are being adhered to and contract administration procedures are being followed. Creates, issues and verifies work documents to contractors indicating work locations, pay item quantities of work to be performed, and date work is to begin/end, if required by contract. Makes field reviews with contractor as needed.
Supervises employees spending the majority of the time communicating with, motivating, training, and evaluating employees, and planning and directing employees’ work. Has the authority to effectively recommend the hiring, transferring, suspension, lay off, recall’s, promotions, discharges, assignments, rewards, or disciplinary actions for subordinate employees. Plans and directs workloads, deadlines, work objectives and time utilization with subordinate staff. Provides direction and ensures that all subordinates receive training and instruction in methods and techniques necessary to safely perform their assigned tasks. Assists with the development and preparation of the preliminary plans, specifications, preliminary estimates and related contract documents for all assigned contracts. Conducts pre-work meetings to ensure the contractor understands scope of work and expected results. Assists with the preparation of contract renewal documents, draft maintenance agreements with municipalities, supplemental agreement drafts, time extensions, contractor correspondence and other documents necessary for proper management of the contract as directed.
Provides support to inspectors in resolving contract related problems and scheduling of work. Motivates inspectors to improve the quality and quantity of work performed. Provides assigned inspectors with on-the-job training in proper techniques and Department procedures.
Verifies invoices, generates pay estimates in Site Manager and Florida Accountability Contracts Tracking System (FACTS) and enters data in the Maintenance Management System. Completes Notice of Beginning and Ending letters, Contractor Field
Performance Reports and other related documents as directed.
Coordinates and assists in performing work need surveys to gather information for maintenance contract work plan. Evaluates work plan for possible conflicts with existing utilities, other projects, local residents, cities and businesses.
Assists with data collection and field reviews pertaining to legal claim investigations.
The Successful Candidate will have the following required Knowledge, Skills, and Abilities:
Knowledge of:
- Engineering concepts and repair inspection.
Skills in:
- Verbal and written communications.
- Using computer programs such as word, excel, and other department mainframe programs.
Ability to:
- Oversee and administer contracts.
- Interpret contract plans, standard specifications, design standards and a general understanding of engineering terminology.
- Plan, organize, and coordinate work assignments.
- Maintain accurate records.
- Analyze and resolve problems using plans, specifications, contract documents and engineering judgement.
- Interpret field data.
Other Job-Related Requirements:
- While on-duty status, the position’s incumbent may be required to drive a state owned or leased vehicle to perform the duties of this position. A valid Class E driver’s license is required.
- Employee may be required to work with or around hazardous materials. The incumbent of this position is required to work with or around Department of Corrections inmates.
- Responsible for adhering to the provisions and requirements of section 215.422, F.S., related to State Comptroller’s rules, and Department of Transportation’s invoice processing and warrant distribution procedures.
- This position will be required to respond before, during and following emergency situations
Minimum Qualifications:
- High School Diploma or Certificate of High School Equivalency and 12 months of infrastructure design, construction, or maintenance experience; or an Associate's Degree or higher.
This position requires a valid Class E driver’s license with an acceptable driving record in accordance with the Department’s Driver’s Record Requirements Policy. An unacceptable driving record is defined as any of the following:
- three (3) or more moving violations in the past three (3) years that accumulate three (3) or more points per violation;
- any two (2) convictions of reckless driving in the past three (3) years;
- a suspension or revocation of the driver license for moving violations in the past three (3) years; and
- a suspension or revocation for refusal to take a sobriety test, or any suspension or revocation for a DUI conviction, in the past four (4) years.
Your driving record will be reviewed and the status of your driver license confirmed.
The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Health insurance (over 90% employer paid)
- $25,000 life insurance policy (100% employer paid)
- Dental, vision and supplemental insurances
- State of Florida retirement package
- 10 paid holidays a year
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- Generous vacation and sick leave
- Career advancement opportunities
- Tuition waiver for public college courses
- A variety of training opportunities
- Employee Assistance Program (EAP)
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SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
