Requisition No: 851829
Agency: Management Services
Working Title: PURCHASING SPECIALIST - 72002916
Pay Plan: Career Service
Position Number: 72002916
Salary: 53,560.00
Posting Closing Date: 05/07/2025
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Purchasing Specialist
Division of Finance and Administration
State of Florida Department of Management Services
This position is located in Tallahassee, FL
Position Overview and Responsibilities:
- This position must have working knowledge of Florida Statute Chapter 287 and Florida Administrative Code Rule 60A. Reviews and approves purchase requisitions in MyFloridaMarketPlace (MFMP) for accuracy, ensuring that purchases comply with all applicable laws, policies, and procedures.
- Reviews contracts and contract amendments, including renewals and extensions. Assists with the procurement of Information Technology (IT) products and services.
- Drafts, reviews, and manages Requests for Quotes (RFQs) for products and services, including purchases from State Term Contracts, Alternate Contract Sources, and U.S. General Services Administration (GSA) eBuy.
- Processes single source purchase requests, ensuring that single source purchase requests comply with all applicable laws, policies, and procedures.
- Inputs data into the Department of Financial Services contract reporting system (FACTS).
- Coordinates with contract managers to ensure that effective and efficient procurement acquisition processes are used. Communicate with contract managers on the status of acquisitions. Works with contract managers to draft scopes of work, as required by law. Assists the agency obtain the most favorable terms, conditions, and prices.
- Attends meetings and training to remain aware of changes and additions to purchasing rules, laws, and procedures to increase professional development. Manages special projects directed by the supervisor and provides opinions, recommendations, and findings related to such projects.
- Ensures all procurement documents and contract administrator electronic files are held in accordance with DMS’ Departmental Purchasing Policy and Procedure, Department of State retention schedules, and Florida Statutes. Assists with Public Records Requests, as needed.
- Performs other related duties as required.
Knowledge, Skills, and Abilities:
- Ability to think critically
- Ability to work independently
- Ability to organize and prioritize
- Ability to collect, evaluate, and analyze data
- Ability to understand and apply laws, rules, regulations, policies, and procedures
- Ability to timely complete work assignments
- Ability to communicate effectively
- Ability to establish and maintain effective working relationships with others
- Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, and Teamwork
Minimum Qualifications:
- One or more years of public sector purchasing experience in Florida
- Experience with MyFloridaMarketPlace, the State of Florida’s eProcurement system
- Experience processing and approving purchase requisitions in MyFloridaMarketPlace
- Knowledge of the State of Florida purchasing statutes and rules
PreferredQualifications:
- Experience utilizing State of Florida state term contracts and alternate contract sources
- Experience in contract administration, such as maintaining contract files
- Completion of a two-year degree from an accredited college or university is highly desired
Our Organization and Mission:
Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”
Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.fl.gov
DMS.Veterans@dms.fl.gov
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
