Requisition No: 850770
Agency: Department of Education
Working Title: ADMINISTRATIVE ASSISTANT I - 48006157 1
Pay Plan: Temp
Position Number: 48006157
Salary: Salary Range: $15.00 - $16.23 Hourly
Posting Closing Date: 05/01/2025
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Florida Department of Education
Division of Finance and Operations
Bureau/Office of General Services
Location: Tallahassee, Turlington Building
Position Title: Administrative Assistant I – OPS
Salary Range: $15.00-$16.23
CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY
This advertisement may be used to fill multiple vacancies up to six months.
APPLICATION INFORMATION & HIRING REQUIREMENTS
Application Information:
- Your Candidate Profile (application) must be complete in its entirety.
- Work History (in easy to review chronological order) Consists of:
- Any position held by a State of Florida Agency
- Any position held by a Florida University
- All periods of employment from high school graduation
- All periods of current or prior unemployment
- Gaps 3 months or more must be accounted for*
- Any Education
- Any Volunteer Experience
- Your resume and application must match
- *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
- It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
- Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
- Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
Hiring Information and Requirements:
- The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
- If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
- If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.
If you are missing any of the items above, your packet may be held up at the final review step.
NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.
OFFICE CONTACT:
Susan Morrison, 850-245-5121
JOB DESCRIPTION:
This position acts as the assistant to the director of the property section and supports the property section’s staff through a wide variety of administrative tasks. Performs office work directly related to the property section and general business operations which are complex in nature and are not limited to the following; reviewing and/or preparing correspondence, handling information requests, interpreting administrative and operating policies and procedures, recommending improvements in administrative procedures as needed, supporting the coordination of office moves and cubicle modifications projects, receiving supply store requests from customers, and supporting the property section training program for inventory custodians and custodian delegates. Assists Property manager, property director and inventory agents with processing and maintaining Vocational Rehabilitation property surplus paperwork and filing systems.
DUTIES & RESPONSIBILITIES:
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)
The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:
- Assists the property manager, surplus property manager, and inventory agents with processing and maintaining Vocational Rehabilitation property surplus paperwork and filing systems.
- Supporting the coordination of Vocational Rehabilitation office moves and cubicle modifications projects.
- Receives supply store requests from Vocational Rehabilitation customers.
- Supports the property section training program for Vocational Rehabilitation inventory custodians and custodian delegates.
- Assist General Services in answering calls.
- Schedule and coordinate office meetings, prepare correspondence, maintain office filing system and supplies, and prepare and disseminate materials in support of training and other activities.
- Ensure timely procurement of goods and services through My Florida Market Place, the goods and services are received, and payments are processed in a timely manner.
- The incumbent will assist the property director and other general services property section staff and will provide administrative support for bureau functions.
WHO WE’RE LOOKING FOR:
The employee must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance, sometimes under stressful conditions.
Attendance is an essential function of this position. The employee must interact courteously with others and contribute to teamwork and productivity through training and communication, interpersonal interactions, and prioritization of work involving section staff, bureau/division support staff, and other support personnel within the department. The employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.
MINIMUM QUALIFICATIONS:
PREFERRED QUALIFICATIONS:
Preferences will be given to:
- Applicants who have both professional and educational experience.
- Applicants who have direct experience working with Windows XP and Microsoft Office
- Ability to use a personal computer.
- Knowledge of administrative and office principles and practices.
- Ability to understand and apply applicable rules, regulations, policies and procedures.
- Ability to plan, organize and coordinate work assignments.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
FLORIDA DEPARTMENT OF EDUATION MISSION STATEMENT
Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.
The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.
Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.
FDOE’s goal is to hire individuals to provide:
- Higher Student Achievement
- Seamless Articulation and Maximum Access
- Skilled Workforce and Economic Development
- Quality Services
Florida Department of Education
BENEFITS INFORMATION
OPS employees do not participate in state group insurance or the state retirement system.
OPS employees may participate in the State of Florida 457 Deferred Compensation Plan.
OPS employees may wish to inquire into the following state programs:
The “Florida Discount Drug Card” program: http://www.floridadiscountdrugcard.com
The “Cover Florida” Health Care Access program: http://www.coverfloridahealthcare.com
The “Florida KidCare” Health Insurance program: http://floridakidcare.org
BACKGROUND SCREENING REQUIREMENT
It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.
SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.
For more information, please visit the Selective Service website.
If you experience problems applying online, please call the People First Service Center at (877) 562-7287
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
