Requisition No: 851238
Agency: Department of State
Working Title: DOS - GRANTS SPECIALIST IV - 45000862
Pay Plan: Career Service
Position Number: 45000862
Salary: $33,760.00 annually
Posting Closing Date: 05/16/2025
Total Compensation Estimator Tool
Department of State
Grants Specialist IV
Division of Arts and Culture
Director’s Office
Open Competitive
This is a re-advertisement. Previous applicants need not re-apply.
Minimum Qualifications:
- Two years of relevant job-related experience; OR Associate's degree and at least one year of relevant job-related experience; OR equivalent number of hours of course work towards a degree and at least one year of relevant job-related experience; (Relevant job-related experience should be in a conventional office setting following established work processes and guidelines. Examples of office duties considered job-related experience include producing financial and other reports, data entry, generating correspondence memos and letters, developing, and maintaining a filing system, working on a helpline, and bookkeeping and accounting duties.)
- Submit current resume and cover letter that addresses the required knowledge, skills and abilities specified in the advertisement to be considered.
Preferences:
- Background, knowledge, or interest in the arts
- Experience working with high volume of payments/contracts with tight deadlines
- Experience with financial reporting systems or vendor payments
- Experience with compiling, evaluating, analyzing, and reporting data
- Experience communicating with the public, staff, and supervisors
Special Note:
Responses to qualifying questions must be clearly supported in your employment history.
Periodic travel may be required.
Duties and Responsibilities:
- The Grants Specialist IV is a professional administrator with expertise in payment processes, data tracking, and project management. The Grants Specialist IV demonstrates exceptional customer service, accountability, adaptability, dependability, initiative, and exemplary personal conduct and professional relationships, all which are core values of the Division and the Department of State. Regularly reports on activity and projects, reviews procedures, shares information, and suggests solutions to team and DAC challenges. Works closely with DAC strategic plan and executes assigned areas of the plan.
- Coordinates with DOS internal financial management team and Financial Administrator in processing contracts to FACTS. Coordinates with DOS internal financial management team and Financial Administrator in processing grant payments approved by grant managers in the DOS grants system. Consults with grant program managers, grant program supervisor, and Financial Administrator to resolve payment problems. Runs payment and compliance reports, consults with grant program supervisor and Financial Administrator on report accuracy and financial reporting systems prior to withholding payments. Runs other reports as requested. Confirms that award amounts are entered accurately; payments are processed in a timely manner; payments do not exceed award amount; and that all payments are released to grantees. Conducts annual desk audits of selected grantee organizations.
- Performs complex database work, manipulation, and reporting of financial information. Provides ongoing review of database for all grant programs. Attends, assists with and provides technical support for meetings.
- Provides assistance for Florida Art in State Buidings program.
- Performs other work-related duties as required.
Knowledge/Skills/Abilities:
- Knowledge of grants and contracts
- Ability to work with high-volume of payments/contracts with tight deadlines
- Knowledge of financial reporting systems or vendor payments
- Knowledge of data collection and application systems
- Excellent oral and written communications skills
- Ability to prepare, track, and reconcile financial information
- Ability to plan, organize, and coordinate work activities under strict deadlines
- Ability to establish and maintain effective working relationships
- Ability to use problem solving techniques
- Software proficiency: Microsoft Word, Outlook, Excel and Access and other relational database application software
CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.
IMPORTANT NOTICES:
We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.
Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
