Requisition No: 851309
Agency: Veterans Affairs
Working Title: OPS HEALTH INFORMATION SPECIALIST - 50601641
Pay Plan: Health Care Practice
Position Number: 50601641
Salary: $15.38/hour
Posting Closing Date: 05/17/2025
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Requisition # 851309
OPS HEALTH INFORMATION SPECIALIST - MEDICAL RECORDS
FLORIDA DEPARTMENT OF VETERANS' AFFAIRS
Clyde Lassen State Veterans' Nursing Home
St. Augustine, St. Johns County, FL.
Hourly Rate: $15.38
Paid Bi-Weekly
The Florida Department of Veterans' Affairs is an agency dedicated to serving those who served the U.S. We are seeking a motivated, dynamic individual to join our Team! Our skilled nursing facility boasts a loyal team of long-term employees and a fantastic work culture.
Education and employment history must be verifiable. Please attach any credentials you claim (degrees, certifications, etc.) to your application.
*Other Health Information Specialist positions including OPS-Temporary positions may be filled from this advertisement within six (6) months of the closing date.
MINIMUM QUALIFICATIONS:
- Must be available to work during natural disasters.
- Ability and willingness to purge, file, move and lift boxes of personnel files, which may weigh up to 30 pounds.
- Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook
- Must be organized, reliable and able to keep sensitive information confidential.
- Experience and desire to work in a fast-paced, team environment.
- Successful completion of the due diligence process to include but not limited to a Level II Background Screening and Drug Test
PREFERRED QUALIFICATIONS:
Preference will be given to candidates with the following qualifications:
- Currently licensed as a Certified Nursing Assistant in the state of Florida.
- Accreditation as a Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA)
- Experience in Long-Term Care
- Knowledge of documentation and legal issues pertaining to health information
- Knowledge and application of ICD-10-CM coding appropriate for Long-Term Care (LTC)
- Understanding of HCPCS and CPT coding systems
- Understanding of information systems used in LTC.
- Use of State Purchasing Software (MFMP)
POSITION DESCRIPTION:
- The incumbent performs their duties under the direction of the Home Administrator to process, maintain, control, receive, distribute, and purge medical records in accordance with Federal and State guidelines, policies, and procedure.
- Maintain all resident records and assemble discharged records.
- Analyzes records for deficiencies and establishes and uses follow-up deficiency tracking systems to monitor completion of the record.
- Manage the release of information functions for the facility in compliance with facility policies, standards of practice and legal standards.
- Maintains a system to process, maintain, control, retrieve, distribute, and purge medical records in accordance with Federal and State guidelines, policies and procedures.
- Participates in the development of facility policies and procedures and maintains current policy and procedures for Medical Records.
- Assists with the admission process, maintains all resident records, and assembles discharged records.
- Codes diagnosis as required.
- Analyzes records for deficiencies and establishes and uses follow-up deficiency tracking systems to monitor completion of the record.
- Ensures charts are completed and closed within 30 days. Performs monitoring and maintains documentation of all medical record functions.
- Files records as needed and assures that pertinent documents are signed as required and filed.
- Manages the release of information functions for the facility in compliance with facility policies, standards of practice and legal standards.
- Conducts orientation and in-service training sessions for clinical and other staff to enhance knowledge regarding health information management issues as needed.
- Attends and participates in facility meetings to include the QA committee meetings.
- Must have the ability to perform the following tasks continually or frequently throughout the workday-lifting up to 30lbs, stooping or bending at the knees, reaching above the head or reaching with arms extended, repetitive finger movements, hearing and talking with others in person or on the telephone.
- Develop Purchase Request for credentialed professionals and others as needed.
- Initiate and maintain Purchase Request annual renewals and credentialing.
- Provide backup purchasing to cover vacations, holidays, and sick leave of other staff.
- Take minutes to meetings, maintain contract books, maintain FDVA policies and procedures, and credentialing of all health credentialed professionals serving our resident veterans.
- Performs other duties as assigned to include but not limited to maintaining the credentialing and contract files.
This position is in the Other Personnel Service system.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
