Requisition No: 852025
Agency: Commission on Offender Review
Working Title: CIVIL RIGHTS SPECIALIST II - 78000138
Pay Plan: Career Service
Position Number: 78000138
Salary: 33,760.00
Posting Closing Date: 05/06/2025
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Civil Rights Review Specialist - CS
FLORIDA COMMISSION ON OFFENDER REVIEW
*** OPEN COMPETITIVE ***
The Florida Commission on Offender Review, formerly known as the Florida Parole Commission, is looking to fill a Civil Rights Review Specialist – CS. The Commission on Offender Review performs a vital role in Florida’s criminal justice system by preserving the autonomy needed in post-release decisions affecting inmates and ex-offenders. The commission functions as a quasi-judicial, decision-making body. Commissioners preside over weekly meetings at the central office in Tallahassee and various other state locations as required by statute. During these public proceedings, the commissioners make a variety of determinations regarding parole and other releases.
BENEFITS:
- State Group Health Insurance Coverage through CHP and Blue Cross/Blue Shield.
- Various plans for dental, vision, and other supplemental insurance options available.
- Annual and Sick Leave benefits.
- Ten paid holidays each year.
- One Personal Holiday each a year.
- $25,000 Life Insurance Policy (paid 100% by employer).
- Retirement plans that include employer contributions.
- Flexible Spending Accounts.
- Tuition waivers to attend State of Florida colleges and universities for up to six credit hours per semester.
- Seven paid weeks of Maternity Leave, plus two paid weeks of Care and Bonding Leave.
POSITION OVERVIEW:
The Civil Rights Review Specialist performs varied and extremely confidential work providing clerical and other essential support relating to Executive Clemency. This position assists the Coordinator in carrying out the mission of the Office of Executive Clemency as set forth, crafted, and designed by the Board of Executive Clemency. The incumbent is heavily relied upon and trusted by the Coordinator to handle highly confidential and sensitive information.
The incumbent will be receiving, routing incoming, and outgoing mail, answering the telephone, preparing electronic files, responding in writing to applicant inquiries, updating information in the applicant’s file and/or clemency database. Receiving, processing, copying, scanning, and distributing various material relating to clemency applications; and performing additional clerical functions as needed.
POSITION DESCRIPTION:
- Operates a multi-line telephone system, answers the telephone lines, responds appropriately to inquiries, and enters data into database.
- Prepares files for scanning and then scans the files. Timely and accurately update progress within an Excel tracking document.
- Organize scanned documents behind the appropriate sections/dividers.
- Receive, process, copy, scan, and distribute clemency applications.
- Receive and process new Request for Review applications to include preparing correspondence to be sent appropriate staff or applicant, placing correspondence received in each applicant’s file, and assist with preparing and copying documents.
- Update information in the applicant’s file and/or clemency database.
- Assist with maintaining files, records, materials, correspondence, documents, reports, and other material pertaining to clemency applications.
- Assist with processing, maintaining, arranging for storage, and retrieval of archived documents, records, and reports.
- Perform other duties as required.
MINIMUM REQUIREMENTS:
- High School Diploma required.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of proper grammar and general office procedures.
- Knowledge of Microsoft Word, Outlook and, Excel.
- Knowledge of criminal justice/court related documents.
- Possess active listening skills with problem solving/critical thinking capabilities.
- Ability to prepare and maintain confidential and accurate information.
- Ability to work as part of a team, as well as independently.
- Ability to adapt, be flexible, and multi-task between assignments.
- Ability to work efficiently in stressful environment, while exhibiting exceptional coping skills and emotional maturity.
- Ability to communicate effectively, both verbally and in writing.
- Ability to interact well with both internal and external individuals.
- Ability to follow verbal and written instructions.
- Ability to review, edit data, and correspondence with accuracy and completeness.
- Ability to sort data alphabetically, numerically, and categorically.
- Ability to receive and appropriately act upon critique/training in a positive manner.
- Ability to track and account for personal work projects/assignments upon request from Coordinator.
As a part of the interview process, a written work sample may be given at the start/conclusion of the verbal interview.
Special Notes:
“BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Commission on Offender Review that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background investigation results are received, reviewed, and approved by the Commission. Background investigations shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Also, employees are subject to background re-screening.”
**NOTE: It is unacceptable to use the statement “See resume” in place of work history. Incomplete applications will not be considered. All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida employment application. Please use complete sentences, correct grammar, and punctuation.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
