Requisition No: 852221
Agency: Agency for Persons with Disabilities
Working Title: OPS ADMINISTRATIVE ASSISTANT - 67910128
Pay Plan: Temp
Position Number: 67910128
Salary: $15.00 HOURLY
Posting Closing Date: 05/15/2025
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AGENCY FOR PERSONS WITH DISABILITIES
POSITION: OPS Administrative Assistant II
POSITION’S LOCATION: Tacachale – Gainesville, FL
POSITION NUMBER: 67910128
Monday – Friday 8:00am – 2:00pm
OPEN COMPETITIVE OPPORTUNITY
CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.
This posting may close prior to closing date.
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Health insurance (over 90% employer paid for schedules maintained at 32 hours or more)
- $25,000 life insurance policy (available at state rates)
- Dental, vision and supplemental insurances available at state rates
- Career advancement opportunities
- Training opportunities
- For additional benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com
The Agency for Persons with Disabilities (APD) works in partnership with local communities to support people with developmental disabilities in living, learning, and working in their communities. APD provides critical services and support for customers with developmental disabilities to reach their full potential. The Agency serves people with spina bifida, autism, Down syndrome, children ages 3-5 at high risk of developmental disabilities, cerebral palsy, Prader-Willi syndrome, Phelan-McDermid syndrome, and intellectual disabilities. There is no charge or co-payment for services provided through the Agency. www.apdcares.org
Join APD’s TACACHALE and be part of the team that MAKES A DIFFERENCE – NOT JUST A LIVING, impacting the lives of developmentally disabled adults!
SALARY RANGE
$ 15.00
SPECIFIC DUTIES AND RESPONSIBILITIES
Acts as receptionist, answers the phone, greets, announces and routes visitors to the appropriate staff.
Assists callers with basic or routine information, prepares and distributes accurate phone messages.
Proofreads, distributes, and maintains all records, files, correspondence, and reports.
Ensure all documents are processed, filed, maintained, and tracked in a timely and accurate manner, maintaining confidentiality and compliance with relevant policies.
Performs general office duties including copying, faxing, and mail distribution, ensuring that all tasks are completed accurately and promptly. This includes, but is not limited to, ensuring that the recycling is picked up weekly, shredding and filing documents as needed, submitting maintenance work orders as needed, checking in/out boxes, mailing items as needed, and walking documents over to Human Resources.
Inventory, organize, order and maintain office supplies to ensure the necessary supplies are readily available and not depleted. Assists with the ordering of computer supplies
Maintains up-to-date contact lists, files, and a tracking system for follow-up items, collaborating with appropriate staff to ensure deadlines are met. This includes, but is not limited to, daily Census reporting, daily Hospital Admit log, daily OD report, monthly Janitorial inspections, resident roster as needed, phone directories/contact lists monthly, and printing ISPs for guardianship packets monthly.
Assists the Human Resources Department and Residential Management with recruitment for the Residential Unit Specialist positions. This includes calling and emailing applicants, scheduling, printing applications, and conducting reference checks as necessary.
This position may be required to perform essential services before, during, and after an emergency per APD OP 2-0035.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
- administrative principles and practices.
- office procedures and practices.
- the principles and techniques of effective communication
Ability to:
- collect, evaluate and analyze data relating to administrative functions.
- prepare correspondence and administrative reports.
- collect, evaluate and analyze data.
- understand and apply applicable rules, regulations, and procedures.
- use a telephone, computer, fax machine, and copy machine.
- utilize problem-solving techniques.
- work independently.
- plan, organize and coordinate work assignments.
- organize data into a logical format for presentation in reports, documents, and other written materials.
- communicate effectively.
- establish and maintain effective working relationships with others.
- take accurate minutes of meetings
Skills in:
- Microsoft Office or other Office-related applications.
ADDITIONAL INFORMATION
PROFILE COMPLETION
Applicants must complete all fields in the Candidate Profile, including their work history with the month and year.
Responses to Qualifying Questions must be verifiable in the Candidate Profile, and “see resume” will not be considered an acceptable response.
Resumes and other documentation can be attached to provide additional information, but this will not replace the required completed Candidate Profile.
All applicants should complete the online application process. If assistance is needed to apply for this position, please call the people first service center at 1-877-562-7287.
Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.
RETIREE NOTICE
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.
DIRECT DEPOSIT PROGRAM
As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.
BACKGROUND SCREENING REQUIREMENT
It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.
No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.
Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.
APD only hires U.S. citizens, and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-verify). E-verify is a program that electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).
SPECIAL REQUIREMENTS
You may be required to provide your Social Security Number to conduct required verifications. Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
DRUG FREE WORKPLACE
THE STATE OF FLORIDA IS A DRUG-FREE WORKPLACE. ALL EMPLOYEES ARE SUBJECT TO REASONABLE SUSPICION DRUG TESTING IN ACCORDANCE WITH SECTION 112.0455, F.S., DRUG-FREE WORKPLACE ACT.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
