Requisition No: 851537
Agency: Department of Corrections
Working Title: FDC-ADMINISTRATIVE ASSISTANT I
Pay Plan: Career Service
Position Number: 70017114
Salary: $36,230.74 annually
Posting Closing Date: 05/03/2025
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FLORIDA DEPARTMENT OF CORRECTIONS
We Never Walk Alone
*** OPEN COMPETITIVE ADVERTISEMENT***
POSITION: Administrative Assistant I
POSITION NUMBER: 70017114
This advertisement is for a Career Service position located at Calhoun Correctional Institution.
Join Our Dynamic Team as an Administrative Assistant to the Warden! This position is not a telework position and is required to report to the FDC office in the area it serves.
Salary: $36,230.74 Annually
SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.
JOB DUTIES:
Are you ready to take on a pivotal role that supports the leadership of our correctional facility? This is your chance to make a significant impact by providing top-notch administrative assistance to the Warden. Here's what you'll be doing:
- Be the Warden's Right Hand: Dive into research, gather crucial data, and prepare insightful written and statistical reports. Your guidance will help shape staff projections and recommendations, and you'll have the autonomy to draw independent conclusions.
- Craft Key Communications: Review, analyze, and draft interoffice memos, correspondence, DC-mail messages, and confidential materials for the Warden's approval. Your words will help steer the direction of our facility.
- Data Guru: Compile and record essential statistical data and reports for the Warden's review. Your meticulous attention to detail will ensure accuracy and reliability.
- Public and Staff Liaison: Interact with the public and staff with tact and courtesy. You'll be the go-to person for interpreting rules, regulations, policies, and procedures, and you'll refer questions to the Warden as needed.
- Meeting Maestro: Provide vital information to department heads about meetings, conferences, and seminars. Keep the Warden's calendar organized and ensure smooth scheduling for training vehicles and office events.
- Report Compiler Extraordinaire: Gather data from department heads and create comprehensive bi-weekly and monthly reports for the Warden's review and approval, then forward them to the Regional Director.
- Mail Management Pro: Open, date, and distribute daily mail for the Warden. Coordinate with the mail room to ensure timely processing of outgoing mail and distribute important DC rules, Adopted Rules, and Policy & Procedure Directives.
- Phone Etiquette Expert: Answer the phone promptly and professionally. Screen and transfer calls to the appropriate personnel or accurately take and transmit messages without delay.
- Meeting Minutes Maven: Take, transcribe, and distribute minutes of meetings conducted by the Warden. Your notes will be the official record of important discussions.
- File and Finance Whiz: Maintain all office files and documents accurately, securely, and up-to-date. You'll also handle the collection, accountability, and internal control of cash, receipts, and disbursements in line with accounting principles.
Join us and be a key player in the smooth operation of our correctional facility. Your organizational skills, attention to detail, and professional demeanor will make a real difference. Apply now and embark on an exciting career journey with us!
BENEFITS:
- Paid vacation, sick leave, and holidays.
- Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
- Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
- Tuition-Free college courses.
- Retirement Plans with the Florida Retirement System:
- Pension Plan (Traditional Retirement Pension Plan)
- Investment Plan (401(K)-Type Retirement Plan)
- Deferred Retirement Option Program (Drop)
- Deferred Compensation
- Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.
REQUIREMENTS:
Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.
- Must possess a high school diploma or its equivalent.
Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.
ADDITIONAL INFORMATION:
PROFILE COMPLETION
To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year. Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.
BACKGROUND SCREENING REQUIREMENT
The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.
The Level 2 background check includes fingerprinting for state and federal criminal records and may also include local criminal records checks.
According to Florida law (S. 110.1127(1)), this position requires a background investigation, including fingerprinting.
EMPLOYMENT ELIGIBILITY
The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.
If you meet the qualifications and have the required education, knowledge, and experience, please submit a State of Florida Application and resume through the People First system. For online application issues, call the People First Service Center at 1-877-562-7287.
Applications will be accepted until 11:59 PM EST on the closing date.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
